Subcontract Administrator

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

TThe role is part of the Subcontracts Administration team and supports indirect procurement activities throughout the procurement lifecycle, including proposal, planning, execution, and closeout. Working under established processes and guidance, the role performs a variety of routine and transactional procurement tasks, coordinates with Business Units and Global Business Services (GBS), and helps ensure timely delivery of procurement services. The role builds effective working relationships, supports compliance with procurement policies and procedures, and assists in best commercial terms for the business.

Responsibilities & Duties

• Support the implementation and adherence to procurement initiatives, policies, and procedures to deliver value to AECOM.
• Assist in the administration and continuous improvement of Source-to-Pay (S2P) processes, policies, and procedures to enhance service delivery.
• Provide guidance to internal stakeholders on procurement and contracting processes, procedures, and activities.
• Support cross-functional and corporate users in the effective use of Coupa eProcurement and DocuSign CLM systems.
• Coordinate sourcing and contracting activities with stakeholders to support business requirements.
• Prepare and administer RFx events, competitive tenders, site walks, commercial evaluations, contract awards, and contract maintenance activities for indirect spend categories.
• Assist in the preparation, execution, and administration of procurement contracts and related documentation.
• Facilitate supplier onboarding and prequalification activities in accordance with established processes.
• Review procurement records, documentation, and approval workflows within procurement systems to ensure completeness and compliance.
• Maintain accurate procurement documentation and records in accordance with company policies and regulatory requirements.
• Support the resolution of supplier inquiries and disputes, escalating issues as appropriate. −
• Escalate contract, insurance, and commercial exceptions to leadership for review and guidance.
• Escalate situations where projects deviate from established procurement principles, policies, or procedures.
• Manage assigned portions of multiple procurement activities simultaneously, prioritizing tasks to meet established deadlines.
• Support Sustainable Procurement initiatives by promoting decarbonization and supplier diversity through engagement with small and disadvantaged businesses.
• Communicate effectively and collaborate with internal and external stakeholders to support procurement objectives and resolve routine issues.
• Perform assigned duties under close supervision and seek guidance on complex or non-routine matters.

Qualifications

Minimum Requirements 

• Bachelor’s degree
• At least 2 years of related experience in engineering, procurement, and/or construction environments in a multi-location project-based industry or a demonstrated equivalency of experience and/or education

Preferred Qualifications: 

• Certified Professional Supply Management (CPSM), or other relevant professional certification
• 3-4 years of experience in engineering, procurement, and construction within a multi-location, project-based industry
• Deep understanding of commercial and contracting terms, measures, concepts, principles, and strategies
• Familiarity with Certificates of Insurance and various policy types and limits
• Procurement Project Planning & Management
• Ability to read traditional & simplified Chinese is a bonus

Additional Information

•  Ability to effectively communicate and collaborate within a varied audience and internal and external customers; ability to confidently present to senior business leaders (Communication)
• Ability to maintain good customer relationships with the ability to initiate ways to improve customer support experience (Customer Service)
• Ability to be thorough and meticulous in completing assigned tasks and with the ability to propose ways to prevent or eliminate errors, discrepancies & issues. (Attention to Detail)
• Ability to identify and resolve moderate and complex issues by applying best practices and technical expertise and may recommend solutions for unique scenarios; ability to drive improvements. (Problem Solving)
• Highly flexible in a fast-paced, growing environments; open-minded self-starter with strong adaptability and improvisation skills

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

 

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, and service recognition awards.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.