Assistant Marketing & Proposal Coordinator

Marketing

Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high-quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.

As we continue to expand, we're looking for high-performing professionals who are ready to lead, collaborate, innovate, and create impact. At Apex, you help shape what's next. When we succeed together, we share in that success. All Apex positions are eligible for annual bonus opportunities, reinforcing our commitment to recognizing and rewarding meaningful contributions that drive our collective growth.

We are currently seeking to add a full-time Assistant Marketing & Proposal Coordinator to our team. This position is full-time and 100% on-site at our Fort Myers, Florida, location. A hybrid work arrangement may be possible pending training and positive performance.

Your Responsibilities as an Assistant Marketing & Proposal Coordinator :

Work alongside our Southwest Florida-based Marketing & Proposals team in pursuit of new work, with an emphasis on projects in south Florida
Assist with the retrieval and tracking of requests for proposals/qualifications
Support proposal plan preparation and production
Support PowerPoint presentation creation, editing, and organization
Assist with the writing, cataloging, and updating of project materials, such as project descriptions and team resumes
Produce hard-copy proposal documents, as needed, from the Fort Myers, Florida, office
Travel to client locations to deliver proposals, on occasion
Support special events and trade shows, on occasion
Perform tasks to ensure the quality of marketing materials, such as proofreading, aesthetics, and compliance reviews
Fulfill other marketing tasks as needed

What we're looking for:

Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field
Minimum of 2+ years of experience as a marketer, preferably in the architecture, engineering, and construction (AEC) industry
Proficiency in Adobe InDesign, Microsoft Office, and PowerPoint
Proposal experience required
Excellent prioritization and time management skills
Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced, deadline-driven environment
Excellent writing and copy editing capabilities
Strong communications skills and the ability to adapt to different communication styles
Highly motivated, willing to be part of our Apex team and enhance our marketing efforts
Ability to work in-person at the Fort Myers, Florida, office
Ability to travel between offices for related tasks on occasion
Valid driver's license, safe driving history and reliable transportation
Sponsorship is not available for this position now or in the future.

Why you'll love working for us:

Company-subsidized medical and dental.
Company-paid life, short, and long-term disability.
401k match, tuition assistance, and more.
Cross-training and the ability to work on a variety of projects.
Performance-based bonuses or other incentives.
Working with the best and brightest in the industry.
2,000+ employee national firm with 70+ locations across the US.

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Apex Job Title: Marketing Coordinator

Apex Title: 12065

We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact Talent@apexcos.com or (301) 417-0200. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer

TO ALL RECRUITMENT AGENCIES: Apex Companies does not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings to our career’s sites, or to any employees of Apex Companies or affiliates. Apex Companies is not responsible for any fees related to unsolicited resumes.