Manager, Project Management

Essential Responsibilities:

Act as customer’s internal advocate leveraging effective cross-site communication for project updates for transparency and efficiency 
Lead higher level complexity projects and multiple projects concurrently from initiation to close out ensuring alignment with strategic goals ensuring within budget scope and forecasted timeline
Build strong partnership with internal and external stakeholders to define and monitor project timelines
Communicate regularly with Operations leadership team, commercial team, and customer.  Report on the initially agreed upon customer and internal milestones and share progress, issues, and risks
Maintain a strong working relationship with internal stakeholders, including Quality Control, Quality Assurance and Sample Management
Proactively identify contract amendments required and communicate to proposals while monitoring amendment from delivery to execution
Track and manage the financial aspects of the project including revenue forecasting, milestone payments, pass through costs and FTE estimates to ensure on time and on budget.
Work with PMO leadership to develop and roll out initiatives for project tracking such as dashboards and key performance indicators (KPIs) to provide visibility for risk management and governance
Adhere to safety and compliance requirements 
Leadership Responsibilities 
Lead, coach, and manage project teams, providing feedback and professional development
Responsible for performance management of employees focusing on career growth
Provide regular updates, progress reports, and presentations for clear stakeholder communication
Frequently advises team on complex matters to support client outcomes. 

Minimum Preferred Qualifications - Education/Experience:

Bachelor's degree in life science or related field with not less than eight (8) years’ experience in a biotechnology project management or related field; or
Masters’ degree in life science or related field with not less than six (6) years’ experience in a biotechnology project management or related field
Not less than one (1) years’ experience in previous leadership role:
Experience leading, coaching and developing employees by setting clear expectations, regular connections, and providing ongoing constructive feedback.
Knowledge in science with relevant regulations for Contract Resource Organization (CRO) preferred with experience working in biotech, pharmaceutical, CRO/CMO or similar  
Highly Proficient in project management software (Smartsheet preferred)
Project Management Professional certification (preferred) 

Minimum Preferred Qualifications - Skills:

Excellent oral and written communication skills, and ability to successfully interact with key internal stakeholders and clients 
High level of proficiency in Microsoft Office (Word, Excel, Outlook)
Acute attention to detail
Ability to coordinate multiple projects/tasks while still delivering high quality results under time constraints
Strong organizational and project administration skills 

 

Supervisory Responsibility:

This position supervises project managers and project coordinators 

Supervision Received:

Infrequent supervision and instructions
Frequently exercises discretionary authority 

Working Environment:

Primarily office environment. Full-time in office attendance is required to support project coordination and team collaboration
Routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets 

Physical Demands:

Ability to work in an upright and/or stationary position for up to eight (8) hours per day
Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists to operate office equipment
Ability to access and use a variety of computer software  
Ability to communicate information and ideas so others will understand, with the ability to listen to and understand information and ideas presented through spoken words and sentences
Frequently interacts with others to obtain or relate information to diverse groups
Works independently with little guidance or reliance on oral or written instructions and plans work schedules to meet goals; requires multiple periods of intense concentration
Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence
Ability to perform under stress and multi-task
Regular and consistent attendance 

Position Type and Expected Hours of Work:

This is a full-time, site-based role 
Some flexibility in hours is allowed, but the employee must be available during the “core” work hours as published in the BioAgilytix Employee Handbook
Occasional weekend, holiday, and evening work required