Payroll Specialist, 12 Month Fixed Term Employee

Finance & Legalposted 5d ago

Position Overview:

We are seeking a Payroll Specialist to be responsible for handling all aspects of payroll processing across the entire organization, including Americas, EMEA, and APAC, in a fast-growing business. Strong experience managing UK payroll and knowledge of UK payroll legislation, tax, pensions, and compliance requirements is essential.

The Global Payroll Specialist ensures that payroll transactions are well documented, executed appropriately, and completed on time. This role also supports the development of cost-effective and efficient payroll processes, including integrating newly acquired entities.

Key Responsibilities

Ensure on-time and accurate disbursement of all payroll transactions for Diligent’s employees for multiple international payrolls, while ensuring HR and Payroll records remain in synch.
Work closely with Human Resources (HR) to facilitate and ensure accurate data entry of benefit, employee data, pay and other payroll changes into the payroll system.
Creating and notating payroll journal entries in the general ledger (GL).
Research and work with accounting to resolve payroll GL reconciliation exceptions to ensure proper recording of payroll transactions in the company’s ERP system.
Review and audit timesheets and payroll reports, manage payroll cutoffs, and process payrolls timely and accurately.
Assist in the maintenance of country specific payroll guidelines and applicable policies and procedures.
Ensure all requests sent to the payroll department are resolved in a timely manner.

Required Experience/Skills

3+ years of end-to-end payroll processing with global experience and management of third‑party international payroll providers.
Experience with Workday Payroll is highly desirable, with the ability to navigate payroll processes, reporting, and employee data management effectively.
General Ledger experience and a strong grasp of core accounting principles.
Understanding of internal controls, rigorous attention to detail, and proven adherence to payroll laws and regulations.
Strong analytical thinking and effective issue resolution capabilities.
Excellent time management, scheduling, and organizational skills; able to multitask in a fast-paced global environment with willingness to put in extra time to meet goals.
Excellent written, interpersonal, and verbal communication; familiarity with payroll tools, accounting systems, and Microsoft Office, and HRIS platforms
#LI-SM1

#LI-Hybrid

About Us

Diligent is the AI leader in governance, risk and compliance (GRC) SaaS solutions, helping more than 1 million users and 700,000 board members to clarify risk and elevate governance. The Diligent One Platform gives practitioners, the C-Suite and the board a consolidated view of their entire GRC practice so they can more effectively manage risk, build greater resilience and make better decisions, faster.

At Diligent, we're building the future with people who think boldly and move fast. Whether you're designing systems that leverage large language models or part of a team reimaging workflows with AI, you'll help us unlock entirely new ways of working and thinking. Curiosity is in our DNA, we look for individuals willing to ask the big questions and experiment fearlessly - those who embrace change not as a challenge, but as an opportunity. The future belongs to those who keep learning, and we are building it together. At Diligent, you’re not just building the future - you’re an agent of positive change, joining a global community on a mission to make an impact.

Learn more at diligent.com or follow us on LinkedIn and Facebook

What Diligent Offers You

Creativity is ingrained in our culture. We are innovative collaborators by nature. We thrive in exploring how things can be differently both in our internal processes and to help our clients
We care about our people. Diligent offers a flexible work environment, global days of service, comprehensive health benefits, meeting free days, generous time off policy and wellness programs to name a few
We have teams all over the world. We may be headquartered in New York City, but we have office hubs in Washington D.C., Vancouver, London, Galway, Budapest, Munich, Bengaluru, Singapore, and Sydney.
Diversity is important to us. Growing, maintaining and promoting a diverse team is a top priority for us. We foster and encourage diversity through our Employee Resource Groups and provide access to resources and education to support the education of our team, facilitate dialogue, and foster understanding.

Diligent created the modern governance movement. Our world-changing idea is to empower leaders with the technology, insights and connections they need to drive greater impact and accountability – to lead with purpose. Our employees are passionate, smart, and creative people who not only want to help build the software company of the future, but who want to make the world a more sustainable, equitable and better place.

Headquartered in New York, Diligent has offices in Washington D.C., London, Galway, Budapest, Vancouver, Bengaluru, Munich, Singapore and Sydney.  To foster strong collaboration and connection, this role will follow a hybrid work model. If you are within a commuting distance to one of our Diligent office locations, you will be expected to work onsite at least 50% of the time. We believe that in-person engagement helps drive innovation, teamwork, and a strong sense of community.

Diligent is proud to be an equal opportunity employer. We do not discriminate based on race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental disability, age, military status, protected veteran status, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also Diligent's EEO Policy and US EEOC ’s Know Your Rights. We are a drug free workplace.

We are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at recruitment@diligent.com.

To support a fair and consistent hiring process, we use AI and digital automated tools to assist our recruitment team in organizing candidate data, surfacing relevant applications, coordinating interview scheduling and summarizing interview notes. All final screening, evaluation, and hiring decisions are made by humans on our team. To learn more about how we collect, protect, and process your information, please review our Candidate Privacy Policy.

At Diligent, we recognize the value of a diverse global workforce. Visa sponsorship may be available for select positions based on business needs and specific role requirements. Sponsorship decisions are evaluated on a case-by-case basis, and eligibility should not be assumed for all opportunities.

Recruitment agencies: Diligent does not accept unsolicited agency resumes. Please do not forward resumes to our jobs alias, Diligent employees or any other organization location. Diligent is not responsible for any fees related to unsolicited resumes