Office & Facilites Manager

What you will do

Administrative Management

• Manage day-to-day office operations and coordinate administrative staff and reception functions.
• Maintain and enforce office procedures and policies.
• Manage office supplies, equipment, mail, shipping, and package distribution.
• Coordinate company-wide communications and announcements.

Human Resources Support

• Assist with employee onboarding and offboarding orientation and training.
• Support employee engagement activities and company events.

Financial Administration

• Reconcile office expenses and company credit cards.
• Assist with procurement documentation and support finance team as needed.

Purchasing & Vendor Management

• Order office and facility consumables; track deliveries.
• Coordinate vendor services and manage service agreements and contracts.
• Obtain quotes, compare pricing, and support procurement documentation.

Manufacturing & Compliance Support

• Support internal audits and regulatory inspections as needed.
• Assist with OSHA documentation, recordkeeping, and corrective action tracking.
• Conduct onsite safety training and support emergency preparedness documentation.

Facility Coordination

• Coordinate facility maintenance requests and manage office and common area upkeep.
• Schedule service providers and contractors; track facility-related expenses.
• Coordinate office moves and workstation setups.
• Manage access control, keys, and badges.

Executive & Leadership Support

• Prepare presentations and meeting materials for leadership.
• Take meeting minutes and track action items.
• Coordinate company events and support customer visits.

What you bring

• Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field; or equivalent combination of education and experience.
• Minimum 3–5 years of progressive office management or administrative experience, preferably in a manufacturing, industrial, or facilities environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, communication, and interpersonal skills.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Ability to read, write, and speak English.
• Strong organizational and time management skills with the ability to prioritize competing demands.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and common business software applications.
• Ability to handle confidential information with discretion and professionalism.
• Detail-oriented with strong problem-solving skills.
• Basic understanding of HR processes, accounting principles, and safety compliance practices.
• Ability to build effective working relationships across all levels of the organization.

Bonus points for the following

• Experience in a manufacturing or industrial environment.
• Familiarity with HRIS systems.
• Working knowledge of OSHA record keeping requirements and safety documentation.
• Experience with vendor management and procurement processes.
• Bilingual in English and Spanish.

Additional Requirements

This is a fast-paced, high-impact environment - flexibility to occasionally work extended hours or weekends during critical periods is expected.