Administrative Assistant

People & Recruitingposted 13d ago

ABOUT INSPIRE MEDICAL SYSTEMS

Inspire is the first of its kind medical device designed to make a difference in the lives of those living with Obstructive Sleep Apnea (OSA). We are revolutionizing the sleep industry with our FDA-approved medical device, designed to reduce OSA severity for those who cannot tolerate or get consistent benefit from CPAP. Inspire Medical Systems is committed to enhancing patients’ lives through sleep innovation. We are steadfast in our commitment to prioritize patient outcomes, act with integrity and lead with respect. With positive persistence at our core, we are committed to all those we serve.

WHY JOIN OUR FAST-GROWING TEAM

At Inspire, we value people – your diverse experiences, backgrounds, and thoughts. We elevate voices and encourage learning opportunities to build a professional network that grows into community. We embrace a people-first culture by offering excellent benefits, 401k matching, ESPP, flexible time off (FTO), and tuition reimbursement.

If you’re passionate about making a difference in people’s lives and want to work with innovative technology, come be a part of our great team!

The Administrative Assistant provides administrative and operational support to the Senior Vice President of Marketing and the Senior Vice President of Market Access & Clinical Affairs. This role serves as a key partner to leadership teams by coordinating schedules, supporting meetings and events, managing department operations, and facilitating cross-functional collaboration.

The ideal candidate is highly organized, proactive, adaptable, and able to manage multiple priorities in a fast-paced environment. The role requires sound judgment, strong communication skills, attention to detail, and the ability to handle sensitive and confidential information with discretion

MAIN DUTIES/RESPONSIBILITIES

Executive and Team Support

Manage complex calendars for executive leaders, including scheduling meetings, coordinating priorities, and resolving scheduling conflicts.
Coordinate travel arrangements, including itineraries, logistics, and expense reporting.
Prepare meeting materials, presentations, agendas, and other business documents as needed.
Provide administrative support to leadership teams and department initiatives as needed.

Meeting, Event & Training Coordination

Plan and coordinate meetings, leadership sessions, and team events.
Manage meeting logistics, including venue arrangements, catering, virtual meeting platforms, attendee communications, and meeting materials.

Department Operations

Process invoices, purchase requests, reimbursement requests, and expense reports in accordance with company policies.
Maintain department files, records, distribution lists, and organizational documentation.

Administrative Excellence & Continuous Improvement

Respond to requests for information and assist with department communications.
Identify and implement process improvements that enhance efficiency, organization, and team effectiveness.
Maintain confidentiality of sensitive business information.
Support special projects and perform other duties as assigned.

Qualifications

Educational Requirements:

Associate degree or equivalent combination of education and experience.

Required Experience:

5+ years of progressively responsible administrative support experience.
Experience supporting senior leaders and managing competing priorities.
Strong proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, and Teams.
Excellent organizational, planning, and time management skills.
Strong written and verbal communication skills.
Demonstrated ability to exercise discretion and maintain confidentiality.
Ability to work independently and anticipate business needs in a fast-paced environment.

Preferred Experience:

Experience with expense management, travel coordination, procurement, and contract workflows.

#LI-Onsite

The salary for this position will be offered at a level consistent with the experience and qualifications of the candidate. This information reflects the anticipated salary range for this position at the time of posting. The salary range may be modified in the future and actual compensation may vary from the posting based on various factors such as geographic location, work experience, education and/or skill level.

Salary

$51,000—$77,000 USD

BENEFITS AND OTHER COMPENSATION

Inspire offers a highly competitive benefits package including (general description of the benefits and other compensation offered):

Multiple health insurance plan options.
Employer contributions to Health Savings Account.
Dental, Vision, Life and Disability benefits.
401k plan + employer match.
Identity Protection.
Flexible time off.
Tuition Reimbursement.
Employee Assistance program.
All employees have the opportunity to participate in the ownership and success of Inspire. Employees at all levels can participate through equity awards and the Employee Stock Purchase Program.

Inspire Medical Systems provides equal employment opportunity (EEO) to all employees and applicants without regard to race, color, religion, creed, sex, national origin, age, disability, marital status, familial status, sexual orientation, status regarding public assistance, membership or activity in a local commission, military or veteran status, genetic information, pregnancy or childbirth, or any other status protected by applicable federal, state, and local laws. This policy applies to all aspects of the employment relationship, including recruitment, hiring, compensation, promotion, transfer, disciplinary action, layoff, return from layoff, training, and social and recreational programs. Inspire Medical Systems complies with applicable laws governing non-discrimination in employment in every location in which Inspire Medical Systems has facilities. All such employment decisions will be made without unlawfully discriminating on any prohibited basis.

Inspire Medical Systems is an equal opportunity employer with recruitment efforts focused on ensuring a diverse workforce. Applicants with a disability that need accommodation to complete the Inspire Medical Systems application process should contact Human Resources at 844-672-4357 or email careers@inspiresleep(dot)com

Inspire Medical Systems participates in E-Verify.