Administrative Assistant

People & Recruitingposted 11mo ago

Job Summary

In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond daily. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude.

Responsibilities

The duties initially assigned include, but are not limited to:

Reception relief (cover for lunch, breaks and Friday afternoon from 3pm)
Assistance organising and preparing for internal staff events
Daily Staff Movements
Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders
Preparing documents/presentations – formatting, printing, binding as needed
Assistance with monthly Amex reconciliation

Other shared responsibilities (with Admin Team)

Responding to requests via team inbox
Co-ordination of travel – Domestic
WorkDay Expense reconciliation
ASG Team support and role coverage

Experience and Qualifications

3-5 years’ experience as an Administrative Assistant within a corporate environment
Qualifications in Office / Business Administration desirable
Ability to work in a team environment
Advanced skills in Microsoft Office; Outlook and established applications
Advanced skills in Microsoft 365 and Workday would be desirable

About InterSystems

InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.

AI Disclaimer

InterSystems may use AI tools for its internal operations including administrative tasks during recruitment (e.g., organizing candidate information). InterSystems’ approach to AI is guided by the InterSystems Responsible AI Guidelines. AI is not used to make or influence hiring decisions. All decisions are made by InterSystems employees.

Candidates may use AI for CV or interview preparation, provided materials are truthful and reflect their own experience. AI tools and third-party transcription services must not be used during interviews or assessments.

Please note that the use of wearable technology, including any AI-related tools or other technology-connected devices (such as META or Google smart glasses and/or wearables, and/or any similar devices), is strictly prohibited during the interview and screening process with InterSystems. Any applicant who requires a wearable device or any type of technology support during the interview process as a reasonable accommodation under the ADA or applicable state or country laws and regulations must contact the InterSystems Human Resources Department prior to attending or participating in any interview or screening process.