Manager, Payroll

In this role, you can expect to:

Key Accountabilities
 
Manages the activities of the payroll function:
• Maintains policies and procedures for payroll process and timekeeping; responsible for the development and implementation of procedural guideline improvements.
• Ensures the generation of the company payroll, vacation and sick leave accrual, overtime and withholding status.
• Takes ownership and overseeing Payroll projects for implementation and integration and working closely with project managers and stakeholders.
• Reviews reports and analyses prepared by Payroll team members before submitting including the RRSP and 401(k) contribution files and benefit invoices for reconciliation.
• Responsible for YE processes.
 
Responsible for applicable legislative reporting and overall compliance:
• Meets all government reporting requirements for payroll taxes, withholding and employer contributions.
• Keeps abreast of legal and regulatory requirements that have an impact on the organization’s payroll management, compensation and benefits, and adopt requirements and communicate changes to management and stakeholders as needed.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Ensure that the segregation of duties is maintained within payroll so that no one person can process or make unauthorized changes to the payroll.
• Maintains payroll system, ensure data integrity and suggest/implement system upgrades and enhancements.
• Serve as subject matter expert for payroll systems, identifying opportunities for process improvements.
• Troubleshoot system issues with internal stakeholders/external vendors and communicating resolutions/remediation with with end-user experience in mind.
 
Ensure the overall success of the team:
• Lead the analysis, identification, and development of strategies for improving existing payroll processes, systems, and system integration by providing subject matter expertise and influencing decisions.
• Establish and drive the team’s vision and goals in alignment with the organization’s overall strategic direction.
• Reviews work done by staff and provide guidance.
• Cultivate a safe environment for the team that allows for disagreement over ideas, conflict and expeditious conflict resolution.
 
Manage, coach and mentor members of the Payroll:
• Manage and coach reports on the Payroll team while fostering a trusting and learning environment through career development and performance review conversations.
• Provides mentorship, coaching, and guidance to team members and helps build a learning culture.
• Regularly participate in 1:1s with employees, as well as in the staffing, recruitment, onboarding and performance review processes throughout the year.
• Espouse and foster a growth mindset by engaging self and encouraging others to continuously learn through training, mentorship, providing feedback and coaching.
• Build accountability within the team as well as cohesiveness, supportiveness, and working effectively together to enable each employee and the department to succeed.
 
ICFR related Responsibilities:
• Approve timesheets by employee’s line manager.
• Prepare and review preliminary payroll report and comparative analysis.
• Check and approve RRSP and 401(k) contribution files.
• Review and approve benefit invoices prior to submitting invoice for payment.
• Identify/research and resolve payroll issues.
• Lead payroll related audits.

To be successful in this role, your background includes:

• Payroll Compliance Professional designation.
• 10+ years of Payroll and Benefits administration experience for Canada and the US.
• 5+ years of experience managing a team.
• Experience processing payroll for over 500 employees.
• Knowledge of federal, provincial, and state payroll regulations and requirements.
• Advanced proficiency in Microsoft Excel and GSuite.
• Proficiency in Dayforce, ADP Workforce Now, or other reputable payroll system.

Our success is due to the hard work of our people. We share our success with our people through flexible benefits and reward programs, sweet swag, snacks, and more. Here’s a look at some of the support we provide our people:

Extended Health Coverage: effective day one, no waiting period! Our benefits cover health, dental, life, disability, and extended paramedical services such as vision care, mental health practitioners, massage, physiotherapy, acupuncture, and much more.
DEIB Benefits: DEIB is important to us and to our people - that’s why our benefits include gender-affirming care, fertility care, and other hormonal treatments and drugs.
Flexible Spending Accounts: our benefits are built on a flex credit model, so you’re able to choose the coverage levels that are right for you, and allocate the rest to a group RRSP/TFSA, Health Spending account, and/or Personal Spending Account.
RRSP Matching: everyone retires eventually, and we help our people save for their futures with a contribution matching program once you reach 90 days with us.
Commuter Benefit: we believe in the power of in-person collaboration, and want to support you in making it work for you! We provide a flexible, monthly cash allowance to help cover the costs of transit, parking, or even personal logistics like childcare and pet care.
PTO and Parental Leave: we offer paid parental leave, flexible paid time off, paid time off for volunteering, sick leave, and holiday closures.
Employee and Family Assistance Program: this program provides crisis management support, immediate mental health care, and generalized support for emotional, mental, and financial well-being.
Telus Virtual Health: we provide increased access to remote healthcare providers for prescription refills or referrals from the comfort of your home.
Learning and growth: We encourage people to grow both personally and professionally, and support this through regular lunch & learns and an education stipend.
Pay transparency: We share with employees the pay range their role falls within and clear career maps to determine how they can grow within their role or level-up to a promotion.
Cool spaces: Our offices are in Vancouver, Montreal, Los Angeles, and San Francisco. Whether it’s summers on the rooftop patio in Downtown Vancouver, or watching the fireworks in Montreal’s South Shore - we want our people to feel like their time spent in office is worthwhile!
Giving back: Kabammers have a dedicated paid day off every year to volunteer to a cause close to their hearts. Some teams even band together for group volunteer days off-site!