We are seeking a detail-oriented Accounting Specialist to manage day-to-day accounts payable and accounts receivable activities while supporting broader accounting and administrative functions. This role plays a key part in maintaining accurate financial records, supporting compliance efforts, and ensuring timely processing of payments and collections in a fast-paced business environment.
Key Responsibilities
Maintain and manage accounts payable and accounts receivable ledgers, ensuring accuracy and compliance with internal accounting standards
Process invoices, payments, credits, and adjustments in a timely and accurate manner
Research, reconcile, and resolve AP/AR discrepancies and variances
Prepare and send customer invoices, statements, and payment reminders; follow up on outstanding balances as needed
Collaborate with accounting and operations teams to ensure data accuracy and record integrity
Assist with month-end, quarter-end, and year-end close activities and reconciliations
Maintain organized vendor and customer files, ensuring completeness and accuracy
Support onboarding of new vendors and customers, including documentation and system setup
Assist with audit preparation, financial reviews, and compliance-related requests
Provide administrative and accounting support to other departments as needed
Required Qualifications
Bachelor’s degree in Accounting, Business Administration, or a related field
Proven experience managing accounts payable and accounts receivable functions
Solid understanding of accounting principles and best practices
Strong attention to detail with excellent organizational and problem-solving skills
Proficiency with Microsoft Office, particularly Excel
Experience using accounting software; QuickBooks Online preferred
Ability to work independently while collaborating effectively with cross-functional teams
Strong written and verbal communication skills
Preferred / Bonus Qualifications
Experience with multi-state sales tax filing and reporting
Working knowledge of GAAP and applying it in daily accounting activities
Exposure to treasury or cash management functions
Experience working with ERP systems beyond QuickBooks