Rivet · Seattle
People & RecruitingOperationsPartTimeposted 11d ago
About Rivet
Rivet is an American company building integrated task systems — fusing hardened hardware with software, sensors, AI, and networking — for industrial workforces and defense personnel. We create capabilities that multiply the effectiveness of every individual and withstand the world’s toughest environments.
We serve the people who build, operate, maintain, and defend our way of life. From technicians and engineers to first responders and service members, they embody the hard work, ingenuity, and meritocratic values that drive Western prosperity. Yet too often they are forced to rely on outdated tools that fail under modern pressures. Rivet exists to reset that priority.
At Rivet, you’ll join a mission-driven team that fuses disciplines to deliver decisive outcomes where they matter most. Whether shaping our technology, strengthening our partnerships, or building our culture, every role here contributes to equipping the front lines with the modern systems they deserve.
Work Authorization Requirement: Due to the nature of our business and compliance with federal regulations, all candidates must be a "U.S. Person". Upon hire, you will be required to provide documentation verifying your status as a U.S. Citizen, a lawful permanent resident, or a protected individual under 8 U.S.C. 1324b(a)(3).
Summary
The Office Manager is responsible for creating an organized, welcoming, and high-functioning workplace that enables employees to do their best work. This role oversees day-to-day office operations, facilities coordination, workplace organization, employee experience, and visitor management while serving as the primary point of contact for office-related needs. The ideal candidate is proactive, detail-oriented, highly organized, and enjoys creating exceptional workplace experiences.
Responsibilities
Purchase, stock, and manage office supplies, snacks, beverages, and other workplace essentials.
Maintain organized storage areas, including shelves, bins, cabinets, and supply rooms.
Ensure shared spaces—including the kitchen, lobby, conference rooms, and common areas—remain clean, organized, and presentable.
Identify opportunities to improve office efficiency and organization.
Manage office layout and workspace planning to support current and future team growth.
Continuously improve the office environment, including décor, furnishings, and overall aesthetics.
Coordinate with building management regarding maintenance, deliveries, access, and facility-related requests.
Work with IT and external vendors to resolve issues with printers, conference room technology, and other office equipment.
Manage incoming and outgoing shipments and package distribution.
Prepare workstations for new employees, including desks, monitors, peripherals, and accessories.
Maintain existing workstations by organizing cables, equipment, and storage areas.
Serve as the local point of contact for new hire onboarding, ensuring workstations, badges, and office logistics are ready before employees arrive.
Partner with IT and People Operations to deliver a seamless onboarding experience.
Manage the visitor registration system (Envoy) and ensure a smooth guest check-in process.
Welcome and host visitors, customers, and interview candidates.
Prepare conference rooms and demo stations for customer meetings and presentations.
Help create a professional and memorable experience for all office guests.
Coordinate catered meals, snacks, and office events.
Plan and organize team activities, celebrations, and off-site events that foster employee engagement.
Capture high-quality photos of office events, team activities, and workplace moments for internal communications and marketing.
Support initiatives that enhance company culture and create an enjoyable workplace environment.
Requirements
3+ years of experience in office management, workplace operations, facilities, or administrative operations.
Strong organizational, multitasking, and problem-solving skills with excellent attention to detail.
Experience coordinating vendors, building management, office supplies, facilities, and workplace logistics.
Experience supporting employee onboarding, visitor management, office events, and employee experience.
Proficiency with workplace tools such as Envoy, Google Workspace/Microsoft 365, Slack, and basic office/IT equipment.
Compensation may vary within the posted range based on relevant experience, skills, education, and other job-related factors. In addition to base salary, this role may be eligible for equity and other forms of compensation. Eligible employees also receive a competitive benefits package, including unlimited PTO.
Rivet is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable law. Certain roles may require U.S. Person status, security clearance eligibility, or other requirements imposed by law or government contract.