Workplace Services Site Lead

People & RecruitingFinance & AccountingFull-timeposted 4w ago

Company Description

It all started when engineer Fred Luddy wrote code that automated a tedious task for his coworker, Phyllis. She cried tears of joy. That moment inspired Fred to build a company that could do that for everyone—freeing people from busywork so they could focus on meaningful work. Today, ServiceNow is the AI control tower for business reinvention. Our ServiceNow AI platform brings together any AI, any data, and any workflow— helping 85% of the Fortune 500® work smarter, faster, and better. We're building an AI-native culture where technology and talent are unstoppable together. And we're just getting started.

Join us to put AI to work for people.

Job Description

We are seeking an experienced Workplace Services Site Lead in Kirkland to coordinate and oversee day-to-day facilities management, operations, workplace experience, and event functions. As Site Lead, you are accountable for keeping our offices functional, operational, and safe while delivering a positive, seamless experience for employees.

This position requires on-site presence (5 days/week or more, 8am–5pm M–F) and availability for emergency response 24/7/365.

Key Responsibilities:

Facilities Operations

Oversee day-to-day office operations, ensuring HVAC, electrical, plumbing, and other building systems operate effectively — including soft services, meeting room and event services, office supplies, amenities, and landlord interactions
Enforce WPS policies, best practices, processes, and design & space guidelines
Oversee asset management (EAM) and maintain preventative maintenance schedules
Utilize the ServiceNow platform to receive and review requests, assign or complete work orders, track task/request, and ensure on-time completion and closeout.
Conduct regular inspections for cleanliness, safety, and functionality; proactively address repairs and maintenance needs
Support general maintenance activities, including minor repairs and troubleshooting
Organize and support socials and events, ensuring spaces are event- and meeting-ready

Client Relationship Management

Engage and coordinate with key stakeholders, providing updates and incorporating feedback into workplace experience programs and operational decisions
Collaborate with Experience & Events Leads to ensure seamless employee experience delivery and engagement
Serve as a key partner to the business and cross-functional teams (IT, Communications, and Security, etc.) — to drive collaboration and problem-solving
Act as a pivotal partner to Real Estate, Planning & Design, and Safety & Security teams
Build strong relationships with local leaders and WPS team members; serve as an ambassador for the ServiceNow brand and culture
Deliver high-quality customer service, addressing inquiries and concerns and following up to ensure satisfaction and continuous improvement

Workplace Experience & Employee Services

Maintain regular communication with employees via established channels on site activities
Oversee on-site Employee Services programs, including Food & Beverage, cafe services, catering, breakroom program, and event management
Serve as an employee experience advocate, building employee-centric communities that drive engagement and success.
Plan and coordinate workplace events and meetings.

Safety

Be responsible for keeping your location safe.
Serve as a proactive member of the Emergency Response Team and Incident Management Team, ensuring business continuity and operational resilience during emergencies or unforeseen disruptions.
Ensure Promote and maintain a clutter-free, safe working environment, adhering to safety protocols and cleanliness standards

Vendor Management

Manage vendors — including maintenance, HVAC, electrical, security, janitorial, and F&B — to ensure proper service delivery
Partner with Regional, Geo, and Global Leads and the Sourcing team to solicit bids, negotiate contracts
Create and track POs, monitor spend on a vendor-by-vendor basis, administer contracts, and ensure quality vendor work

Budgeting and Cost Management

Own and manage the location's operating expense budget for local responsibilities; track expenses to cost center and provide regular budget updates to management
Manage allocated portions of the operating expense budget, ensuring cost-effective operations and financial accountability

Qualifications

To be successful in this role you have:

3–5+ years of experience in FM & Operations, hard/soft services, customer service, or related disciplines
Industry certifications such as FMP, BOMA, IWFM, or other relevant designations
Strong interpersonal skills, with the ability to build positive relationships across all levels of the organization and with internal/external business partners
Proven track record in white-glove customer service, hospitality, and experience/engagement activities
Strong sense of prioritization; able to manage competing priorities and deliverables across multiple stakeholders
Works effectively with minimal supervision, both individually and as part of a team
Proficiency in spreadsheet, presentation, database, and financial CAFM/CMMS software tools
Ongoing commitment to industry best practices and a growth mindset for learning & development
Financial, analytical, and organizational skills
Flexibility to work outside standard hours — early mornings, evenings, and/or weekends — as needed

JV20

For positions in this location, we offer a base pay of $104,400 - $172,300, plus equity (when applicable), variable/incentive compensation and benefits. Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure. Please note that the base pay shown is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location. We also offer health plans, including flexible spending accounts, a 401(k) Plan with company match, ESPP, matching donations, a flexible time away plan and family leave programs. Compensation is based on the geographic location in which the role is located and is subject to change based on work location.

Additional Information

Work Personas

We approach our distributed world of work with flexibility and trust. Work personas (flexible, remote, or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work and their assigned work location. Learn more here. To determine eligibility for a work persona, ServiceNow may confirm the distance between your primary residence and the closest ServiceNow office using a third-party service.

Equal Opportunity Employer

ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, gender identity, veteran status, or any other category protected by law. In addition, all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements. 

Accommodations

We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process, or are unable to use this online application and need an alternative method to apply, please contact globaltalentss@servicenow.com for assistance.

Export Control Regulations

For positions requiring access to controlled technology subject to export control regulations, including the U.S. Export Administration Regulations (EAR), ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities.