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Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!
Real Estate Leasing Coordinator
Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.
And we’re looking for a Real Estate VA to start immediately!
Duties and Responsibilities include but are not limited to:
Marketing & listings
• Build and refresh vacancy listings in AppFolio; confirm Zillow and partner syndication is live on every unit.
• Post and refresh listings on Facebook Marketplace, MHVillage, and Craigslist; remove stale listings promptly.
• Maintain listing copy, photo order, and unit-detail accuracy.
• Flag pricing triggers when a unit hits 15 and 22 days on market, with a recommendation.
Lead management & showings
• Respond to all inbound leads within 5 minutes during business hours.
• Run pre-qualification questions on every lead.
• Schedule showings and self-showings via ShowMojo; log all activity in AppFolio.
• Execute the lead-to-tour-to-application follow-up cadence.
Applications & screening
• Process applications, run tenant screening, and verify income, employment, and rental history.
• Request and chase missing documents; assemble complete application files.
• Present completed files with a recommendation. (Final approve/deny is made by the manager.)
Lease execution & move-in
• Generate lease documents, send for e-signature, and collect deposits and first month’s rent in AppFolio.
• Prepare move-in packets, enable the resident portal, and coordinate key/access logistics.
• Trigger the move-in inspection task to the on-site team.
Renewals (90 / 60 / 30)
• Run the automated 90/60/30 renewal outreach sequence.
• Draft renewal offers per manager-set terms; track responses.
• Report renewal rate against target.
Reporting & KPIs
• Pull weekly and monthly dashboards: occupancy, days on market, lead response time, renewal rate, application throughput.
• Report by exception — flag deviations, not noise.
Secondary Responsibilities
• Investor / owner update execution — recurring, templated reports.
• Eviction administration support — notice preparation, attorney coordination, and file assembly. No legal decisions.
Required Tools
- AppFolio Property Manager (Required)
- ShowMojo (or similar showing platform)
- Zillow
- Facebook Marketplace
- Craigslist
- MHVillage
- Google Workspace
- Slack
- E-signature tools
Qualifications:
• At least 3 years of proven experience as a Real Estate Coordinator or Real Estate Virtual Assistant
• At least 3 years of experience in the Real Estate industry
• Excellent English communication skills, both written and verbal ( at least B2 level)
• Solid organizational skills
• Excellent time management skills
• Familiarity with current technologies, like desktop sharing, cloud services and VoIP
• Experience with word-processing software and spreadsheets (e.g. MS Office)
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Excellent phone, email, and instant messaging communication skills
• Tech-savvy
• Proactive attitude
• Able to work on a graveyard shift
Technical Requirements:
• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps
Benefits:
• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay
Schedule: US work hours (20-40 hours per week)
Location: This is a remote job
Salary Package (with HMO):
₱53,000 with HMO or ₱55,000 without HMO
Please note:
• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
• We have other vacancies that might interest your friends & colleagues. They can check us out at
our Jobs Website.