Executive Assistant

Why we're hiring:

WPP is looking to add an Executive Assistant. Our teams are populated by a blend of brand, content and social experts: strategists & analysts, creatives & designers, producers & distributors, all committed to making the most of every media moment. We specialize in matching the right content to the right audience at the right moment; supported by best-in-class automation tools to deploy tailored assets at scale. Everything we do is purpose-built for the new marketing landscape.

What you'll be doing:

• Partnering with the executives you support to ensure all duties are carried out accurately and efficiently.
• Managing several executive calendars, making informed decisions regarding availability, keeping the executives apprised of calendar, action items, messages and follow-up regarding relevant business issues, both internal and external.
• Creating domestic and international travel itineraries and anticipating and planning for details that may arise during travel.
• Serving as a project leader for special events, lunches and dinners including agenda creation, logistics, catering and production logistics.
• Creating and editing documents in Word, PowerPoint and Excel with finesse and acute attention to detail.
• Governing deadlines, agendas, and timelines for projects and other deliverables.
• Handling highly confidential information discreetly.
• Interfacing with the Function and supporting requests including partnering with other assistants across the group.
• You will liaise with Facilities, Auditors, Team Leaders and others across WPP network

 

What you'll need:

• 10 years of project/program support experience and a minimum of 5 years supporting C-level executives
• Proactive and continuous improvement mindset
• Comfort working in an ambiguous, evolving environment that is undergoing exciting transformation
• The ability to take initiative and manage programs end-to-end with minimal oversight
• Acute attention to detail and understanding of best-in-class service/hospitality principals
• Demonstrated success working under tight deadlines with competing and changing priorities, while ensuring accuracy and professionalism
• A high level of personal ownership, initiative, drive, accountability, and maturity
• Excellent written and verbal communication skills, with the ability to present thoughts clearly, accurately, and succinctly
• Digitally savvy and proficient with Outlook calendar and Microsoft Office suite; primarily Word, Excel and PowerPoint
• Knowledge of media, advertising, PR or marketing industry a plus

 

Who you are:

You're open: We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are open-minded: to new ideas, new partnerships, new ways of working.

You're optimistic: We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.

You're extraordinary: We are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.

What we'll give you:

Passionate, inspired people – We aim to create a culture in which people can do extraordinary work

Scale and opportunity – We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry.

Challenging and stimulating work – Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?

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